Features

Meaningful Use Certified

• Standard software comes will all components necessary to meet all Meaningful Use measure criteria
• Standard software comes with reports for all Stage 1 Quality Measures

Single Screen Design

Most everything you need to know about a patient is on a single screen for:

• Quick lookup of clinical information
• Ease of use when entering clinical information
• Faster documentation of the encounter
• Rapid training

No Templates

• No screen pop-ups or decision tree structures
• Allows you to practice medicine in the order you want to rather than being forced to follow decision tree paths.
• Your notes are written in your words rather than canned terminology

Customizable

Automatically adds your terminology to various components of the encounter. No waiting for technology personnel to add for you.

• Terminology can be dynamically added to selection lists for cc/hpi, physical exam findings, social and family history. Once terminology is added, it is always available in the selection lists.
• ICD9 and CPT terminology can be aliased for ease in lookup.
• Care plans for specific diagnoses can be created including medications and tests ordered and plan documentation using your own words.
• Correspondence letters can be created and stored.

Real-time E/M Calculation

• SmartClinic calculates to maximum E/M code for the encounter and provides supporting documentation.
• With a billing interface, all documented charges are sent directly to the billing software.

Communication with outside sources

• Electronic prescribing and renewals available through Surescripts, in addition to formulary checks, and drug and allergy interaction checks.
• Interface with any HL7 scheduling and billing software to import patient demographics and/or export billing activity. You can keep the PMS software you currently are using. See Interface.
• Interface with any HL7 laboratory or other outside source for structured data results, printed documents and clinical images for a complete, accurate and up-to-date medical record. See Interface.
• Generate and store correspondence with other providers, insurance companies, and other outside interests directly through the EMR.

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Stage 1 Meaningful Use Required Measures

1. Record demographics – More than 50% of all patients seen by the provider during the reporting period have demographics, including preferred language, gender, race, ethnicity, DOB recorded in the EMR. In SmartClinic, these fields are entered on the patient demographic screen. If you have a PMS interface, these fields will populate from your Practice Management System.

2. Record and chart changes in vital signs – More than 50% of all patients age 2 and older seen by the provider during the reporting period have height, weight and blood pressure recorded in the EMR. In SmartClinic, vitals are part of the patient encounter. BMI calculates automatically once height and weight are recorded.

3. Record smoking status -More than 50% of all patients 13 years and older seen by the provider during the reporting period have smoking status recorded in the EMR. In SmartClinic, smoking status is part of the patient’s Social History.

4. Maintain an up-to-date problem list – More that 80% of all patients seen by the provider during the reporting period have at least one problem entered in the EMR, or if no problems, an indication of no problems. In SmartClinic, the patient problem list is prominently displayed on the patient encounter screen.

5. Maintain an active medication allergy list – More than 80% of all patients seen by the provider during the reporting period have at least one allergy entered in the EMR, or if no allergies, an indication of no allergies. In SmartClinic, the patient allergy list is prominently displayed on the patient encounter screen.

6. Maintain an active medication list – More than 80% of all patients seen by the provider during the reporting period have at least one medication entered in the EMR, or if not medications, an indication of no medications. In SmartClinic, the patient’s active medication list is prominently displayed on the patient encounter screen.

7. Write scripts through the EMR – More than 30% of all patients seen by the provider during the reporting period who have a medication in their current medication list have a medication documented as scripted in the EMR. Scripts can be eprescribed, printed or faxed directly through SmartClinic.

8. Write and transmit permissible scripts electronically – More than 40% of all permissible scripts written by the EP are transmitted electronically through the EMR. Scripts can be eprescribed directly in SmartClinic.

9. Implement drug-to-drug and drug-to-allergy interaction checks – The provider must Attest that interaction checks are available in the EMR and that the provider is using interaction checking. In SmartClinic, interaction checks can take place when a new allergy or medication is added to the patient record and/or at the time scripts are written.

10. Implement one clinical decision support rule – The provider must Attest that clinical decision support rules are available in the EMR and that the provider is utilizing that feature. In SmartClinic, alerts for vaccinations or routine tests display at the time the patient record is opened. These alerts are customizable.

11. Ambulatory clinical quality measures reports are available in the EHR All 44 Quality Measures have been certified for reporting within SmartClinic.

12. Provide patients with an electronic copy of their health information including problems, medications, allergies and lab results – More than 50% of all patients seen by the provider during the reporting period and who request a copy of their health information, are given Continuity of Care Document (CCD) within 3 business days. This document is available upon patient request.

13. Provide patients’ clinical summaries for each office visit – More than 50% of all patients seen by the provider during the reporting period were given a clinical summary of their visit within 3 business days. In SmartClinic, a clinical summary can be generated either automatically or manually, whenever a patient encounter is completed.

14. Exchange key clinical information (problems, medications, allergies, test results) with other providers of care – Perform at least one electronic exchange of clinical information. VIP Medicine will assist you with the exchange of clinical information..

15. Protect electronic health information created and maintained in the EHR – The provider must Attest that the EHR has adequate security related to access by users, screen time outs, audit logs, encryption. SmartClinic software has been certified to meet the security-related requirements. It is up to the practice to Attest that you have a security plan in place that meets HIPPA standards.

Stage 1 Meaningful Use Optional Measures – must meet 5 of the 10 measures

1. Implement drug-formulary checks – The provider must Attest that the EHR has the capability to perform drug-formulary checks. In SmartClinic, drug-formulary checks are performed during electronic prescribing.

2. Incorporate clicical lab results into the EHR as structured data. More than 40% of all clinical lab results ordered by the provider during the reporting period whose results are either positive/negative or numeric are entered as data (not scanned). SmartClinic has interfaces to many laboratory systems.

3. Generate lists of patients by specific conditions – The provider must attest that at least one patient report has been created in the EHR based on either medications, problems and/or lab results. In SmartClinic, the practice can create reports related to medications, problems or labs based on patient demographics, i.e. a report could be created to provide a list of all females under the age of 50 taking xyz medication.

4. Send reminders to patients per patient preference for preventive/follow-up care – More than 20% of all patients age 5 and younger of 65 and older were sent appropriate reminders during the reporting period. In SmartClinic, patient reminder preferences are indicated when the follow-up appointment is recorded.

5. Provide patients’ timely electronic access to their health information – More than 10% of all patients seen by the provider during the reporting period were provided electronic access to their health record. In SmartClinic, patients requesting this access would be provided a unique login and password to SmartClinic. They will then be able to view a summary document which will contain patient allergies, medications, problems and lab results

6. Perform medication reconciliation when a patient transitions from another setting of care. More than 50% of transitions of care had medication reconciliation performed. In SmartClinic, a scanned or imported document containing a medication list would be compared side-by-side with the patient’s current medication list on the encounter screen.

7. Provide a summary of care record for each transition of care to another setting – More than 50% of transitions of care to another setting of care are provided a summary of care record. In SmartClinic, a summary of care record can be provided when a patient transfers to another care setting or when a patient requires a referral note or an admit note.

8. Submit electronic data to immunization registries – The provider must Attest that electronic submission to immunization registries is available and has been performed. If your state has an immunization registry, SmartClinic will interface with that agency to transmit immunization information electronically.

9. Submit syndromic surveillance data to public health agencies – The provider must Attest that electronic submission to a public health agency has been tested. SmartClinic will setup interfaces with public health agencies in your state, if available.

10. Provide patient-specific educational resources to a patient – More than 10% of all patients seen by the provider during the reporting period were provided patient-specific education resources. In SmartClinic, practice-specific educational materials can be linked to diagnoses and be available for printing, as needed.